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Grants Administrator

Development & Outreach Department
New York Office
Application Deadline: June 11, 2021 

The Development and Outreach Department of Human Rights Watch (“HRW”) is seeking highly qualified candidates for the position of Grants Administrator in the New York office. The Grants Administrator provides administrative and communications support to the twelve-person Foundations and Program Liaison Office within the Development and Outreach Department, which handles the fundraising and outreach activities of HRW. This position reports to the Associate Director of Foundations based in New York.  

Due to COVID-19, many of our global offices are currently closed or operating in reduced capacities. The successful candidate may be required to work remotely initially or if local requirements mandate it. We recognize that this moment, during the pandemic, is a uniquely difficult time for most people, particularly those with caregiving responsibilities, and we aim to be as flexible and supportive as possible in both the recruitment for and onboarding of this position.


1. Providing administrative support including scheduling meetings, preparing for and taking minutes at meetings, responding to inquiries and requests for information, and recording and processing divisional finances;
2. Preparing proposal and report packages with relevant attachments; 
3. Liaising with the Finance Division to provide donors with budgets and financial reports;
4. Updating database records with reporting deadlines and requirements, pledges, call reports, and other grants-related data; 
5. Processing grant letters;
6. Drafting acknowledgment letters and other correspondence as needed for the executive director and foundations, in coordination with the Leadership Gifts Team; 
7. Supporting the Leadership Gifts Team in weekly revenue allocation, monthly reconciliation and annual audit process; 
8. Drafting templates and other materials to share programmatic writing across the Development and Outreach Department;
9. Maintaining charity watchdog profiles;
10. Assisting with prospect research and briefings; 
11. Proofing proposals, reports, and other written and financial materials;
12. Assisting with the recruitment and mentoring of interns; and  
13. Carrying out other duties as required.


Education: A bachelor’s degree or equivalent work experience is required. 

Experience: A minimum of 1 year of relevant experience is required. 

Related Skills and Knowledge:  

1. Prior office/administration experience and strong organizational skills are required.
2. Excellent oral and written communication skills in English are required. A desire to build a career in grant writing and institutional fundraising is desirable. 
3. Strong interpersonal skills and the ability to communicate with a wide variety of audiences, including donors, are required. 
4. Ability to work well under pressure while juggling multiple tasks simultaneously are required.
5. Self-motivation and the ability to take initiative, prioritize with minimal supervision, and work independently as well as function as a member of a team are required.
6. Strong analytical skills and the natural curiosity and creativity needed to conduct online research are required.
7. Ability to make sound decisions consistent with functions is required. 
8. Proficiency in computer programs including MS Office applications is required; experience with Salesforce, or other donor databases is highly desirable.
9. Experience with event planning, community engagement, and/or philanthropy is preferred.
10. Strong interest in human rights is desirable. 

Other: Applicants for this position must possess valid US work authorization

Salary and Benefits: Salary range starts at $48,622. Human Rights Watch offers comprehensive employer-paid benefits, including medical, dental, vision, disability and life insurance, an outstanding retirement savings plan and twenty (20) days of vacation per year.

How to Apply: Please apply immediately by visiting our online job portal at careers.hrw.orgs. No calls or email inquiries, please. Only complete applications will be reviewed and only shortlisted candidates will be contacted.

If you are experiencing technical difficulties with your application submission, please email Due to the large response, application submissions via email will not be accepted and inquiries regarding the status of applications will go unanswered.

Human Rights Watch is strong because it is diverse. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. Human Rights Watch does not discriminate on the basis of ability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, sexual orientation, or criminal record. We welcome all kinds of diversity. Our employees include people who are parents and nonparents, the self-taught and university educated, and from a wide span of socio-economic backgrounds and perspectives on the world. Human Rights Watch is an equal opportunity employer.

Human Rights Watch is an international human rights monitoring and advocacy organization known for its in-depth investigations, its incisive and timely reporting, its innovative and high-profile advocacy campaigns, and its success in changing the human rights-related policies and practices of influential governments and international institutions.