Office Manager
Direct Supervisor: Program Director & Director
The Office Manager is a member of the Micah Administration and responsibilities include:
Pre-camp/staff week:
- Prepare necessary information for cabins (bunk lists, schedules, emergency procedures)
- Prepare and stock all office mailbox supplies (trip forms, maintenance forms, salary advance forms, etc.
- Organize health forms for campers and staff
- Create schedule for office staff members, including hours and breaks
- Update phone lists
General Responsibilities:
- General clerical responsibilities such as answering telephone calls, mailing, and faxing
- Coordinating and supervising phone calls between campers and parents
- Coordinate with programming team to help prepare for banquet, visiting day, inventories, end of session take-home envelopes
- Supervise and evaluate the office staff
- Inventory of supplies
- Ensure functionality of office equipment (copy machine and printers)
- Oversee accuracy of daily Out of Camp Google Sheet
- Coordinate with Program Director to ensure back closet is stocked (create ordering/shopping list)
- General upkeep of the office
- Other requests from the camp administration
General Administrative Team Responsibilities:
- Ensure the safety and security of campers, staff and facility at all times (risk assessment)
- Be an appropriate role model for other staff and campers. Lead by example.
- Inform director of any camper and staff problems
- Pitch in where needed
- Attend appropriate administrative meetings
- Night responsibilities including office coverage and Super OD
Previous Clerical Experience Required