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Malaria task order assistant, GHSC-PSM

Chemonics seeks a Malaria Task Order Assistant to support the activities of the Malaria Task Order (TO2) on the Global Health Supply Chain-Procurement Supply Management (GHSC-PSM) project. The Assistant is primarily responsible for internal and external communication and knowledge sharing with the GHSC-PSM teams, USAID, and stakeholders. The Assistant ensures administrative support needs are met for the TO2 team, including facilitating meetings and events, providing scheduling support, maintaining meeting minutes and tracking tasks across teams. The Assistant will provide lead support for managing the laboratory invoice processing on behalf of the TO2 Quality Assurance (QA) team.
The ideal candidate will exemplify diplomacy and bring proactive problem-solving skills. We are looking for individuals who have a passion for making a difference in the lives of people around the world.
Responsibilities include:
  • Process invoices submitted by the contracted TO2 QC laboratories for payments. This includes cross check/validating the order number and batch information in the TO2 QA database and invoice, Cross check/validating invoice pricing with the subcontract pricing, maintaining the invoice tracker and preparing and submitting the invoice package for payment processing by the GHSC-PSM payments team
  • Liaise with multiple teams across the project, USAID, and stakeholders to coordinate regular TO2 meetings, including developing agendas and providing logistical support (i.e. reserving meeting space and resolving technical issues with IT team)
  • Capture meeting minutes and tracking tasks and action items from the meetings, and ensuring accuracy of communications for record keeping purposes
  • Maintain TO2 files and reference materials, and other related project documents
  • Recommend system improvements and ensure communications are consistent between the various units contributing to TO2 activities by working closely with operations, administrative, and GHSC-PSM technical staff to complete work that requires their collaboration in a harmonious, efficient manner
  • Provide support for tracking and monitoring project spending against the TO2 core budget, monitoring of level-of-effort utilization, invoices, subcontractors’ costs, expense reports, deliverables, etc., to monitor compliance with contract and Chemonics’ regulations. Issues status reports as needed
  • Field ad hoc project procurement requests, which may include drafting RFPs/RFQs based on approved templates, issuing solicitations, and supporting the administration of the selection process and the execution of the agreement, under direction of supervisor
  • Foster and demonstrate a workplace inclusive of creating opportunity, serving others, building trust, innovation, and exceeding expectations
  • Perform other duties and responsibilities as required

  • Bachelor’s degree required; master’s degree in relevant area preferred
  • Minimum one year of relevant experience in a professional setting required
  • Proven experience demonstrating excellent organization and coordination skills
  • Prior work experience in international development with knowledge of USAID or similar donors and/or for a USG government contractor preferred
  • Prior experience or knowledge of budgeting, forecasting and expenditure tracking highly preferred
  • Demonstrated interest in global supply chain, international health, or related donor funded programs desired
  • Excellent oral and written communication skills and graphics ability to support the production of outstanding presentations and documents
  • Understanding of Excel and willingness to learn other software programs to support budget development and review
  • Demonstrated experience organizing multiple projects simultaneously and balancing priorities; strong attention to detail with impeccable follow up skills
  • Ability to work effectively both independently and as part of a team, to foster team cohesion, and contribute to a positive work environment
  • Strong knowledge of Microsoft Office applications; familiarity with Share Point preferred
  • Ability to travel and work abroad a minimum of 4-8 weeks per year preferred; experience living or conducting volunteer work in developing countries preferred
  • Demonstrated leadership, versatility, and integrity

Application instructions:
Apply through our Career Center at by July 15, 2019. No telephone inquiries, please. Finalists will be contacted.
Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.