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ABOUT WFEC

WFEC is a generation and transmission (G&T) cooperative, headquartered in Anadarko, Oklahoma, was organized in 1941, when western Oklahoma distribution cooperatives found it necessary to secure an adequate power supply at rates that farmers and rural industrial developers could afford. Throughout its history, WFEC’s membership has grown to include 21-member cooperatives, plus Altus Air Force Base. These members are headquartered in Oklahoma and New Mexico. Today, with seven generating facilities, and a total power capacity exceeding 2,200 megawatts, including contract power purchases, WFEC owns and maintains over 3,700 miles of transmission line to over 330 substations and switch stations. Generating facilities are located at Mooreland, Anadarko and Hugo, Oklahoma and Lovington, New Mexico. For more information, visit www.wfec.com.

Applications will be accepted through October 30, 2018 Apply on-line atwww.wfec.com
SUMMARY: Under the supervision of the Senior Manager, Information & Security, the Staff Assistant performs essential administrative duties. Assigned duties include politely greeting visitors, welcoming, directing, and announcing them, when appropriate; preparing and composing correspondence; taking and relaying messages; receiving and sorting daily mail for distribution; maintaining records and files; scheduling appointments; coordinating the use of conference rooms and daily use offices as needed; coordinating meetings and performing other detailed administrative duties.  
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Uses computerized inventory system, human resources computer system, and financial computer systems (PeopleSoft) to enter various information and run reports; Uses Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook) and other applicable software to prepare documents, reports, correspondence, and spreadsheets; Prepares, sorts, and distributes external and internal mail as needed; Maintains electronic room calendars, as well as coordinates the scheduling of conference rooms, guest offices and workstations; Prepares invoices for payment and routes to appropriate personnel; Assists in preparing information, documentation, and materials for presentation to the Board of Trustees, as needed; Provides support to the Executive Administrator and Executive Administrative Assistant as needed; Prepares purchasing requisitions as needed; Ensures that all correspondence, bulletins, memorandums, and reports are routed to proper personnel; Assists in the coordination of meetings, including catering when needed Makes travel arrangements as required; Incumbent needs strong, verbal, written, and interpersonal communication skills; Must be highly organized and able to multi-task; Thorough knowledge of a wide-range administrative practices and procedures; Detail oriented; Timeliness, accuracy and confidentiality are essential; Ability to manage multiple high-priority projects; Prepares correspondence for signatures and composes routine correspondence. Prepares documents required for capital review team (CRT), board committee meetings and board of director meetings for each project. Monitors inventory of office supplies and prepares orders for needed items. Organizes and maintains the department's file system and files correspondence and other records. Prepares check requests for expenses, invoices, and other payment requests and marks with the proper account numbers for approval. Answers and routes phone calls, phone messages, and delivers messages. Enters employee time information into the payroll system for department personnel. Assists the department managers with documentation, development, and recording of annual department budget information using Excel and PeopleSoft. Prepares standard reports dealing with statistical and technical information. Assists in the development of new spreadsheet and graphic applications. Takes accurate and complete minutes of meetings as needed and prepares transcripts for later use. After obtaining all necessary releases, submits contracts for final payment. Updates project tracking database with most recent activity, schedules, and timelines for all projects. Supports communications tower lease operations, invoicing, and customer facing issues by coordinating with lessee for contract and payment requirements. Engages in Project Management reporting activities to keep staff and internal customers informed of project status as required. Facilitates training requirements of the staff for approved training. Tracks, files, and maintains FCC licenses, environmental reviews, and other regulatory filings. 
COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies: 
Quantity: Meets productivity goals; completes work in timely manner; strives to increase productivity. 
Quality: Demonstrates accuracy, thoroughness, and attention to detail; applies feedback to improve performance; monitors own work to ensure quality. 
Attendance/Punctuality: Is consistently at work and on time; uses paid leave within policy requirements; informs supervisor about necessary absences in a timely manner. 
Dependability: Follows instructions and responds to management direction; takes responsibility for own actions; completes tasks on time or discusses an alternate plan with the appropriate person. 
Oral/Written Communication: Listens and gets clarification; responds well to questions; writes clearly and informatively; edits work for spelling and grammar; reads and interprets written information. 
Organizational Support: Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values. 
Planning/Organizing: Uses time efficiently by setting goals and meeting objectives.  
Safety and Security: Observes safety and security procedures; determines appropriate action beyond guidelines if needed; reports potentially unsafe conditions; uses equipment and materials properly. 
Customer Service: Demonstrated knowledge in managing difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments to customers. 
Cost Consciousness: Works within approved budget; develops and implements cost saving measures; conserves organizational resources. 
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, experience, knowledge, skills, abilities, and behaviors required of this position. 
Education and Experience: High school graduate, college degree preferred and three (3) years administrative support function experience, including the use of a personal computer and Microsoft Office applications, are required. 
Language Skills: Ability to read and comprehend instructions, correspondence, and memos. Ability to write correspondence. Ability to verbally communicate information effectively in one-on-one situations to fellow employees and outside contacts. 
Reasoning Ability: Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 
Computer/Equipment Skills: Must be proficient with the use of Microsoft Word, Excel, PowerPoint, and Outlook, as well as the conversion process of documents to the Adobe PDF format. Knowledge of PeopleSoft or other enterprise-wide information system preferred. Must be able to use general office equipment. 
Math Skills: Ability to add and subtract and to multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. 
CERTIFICATES, LICENSES, REGISTRATIONS: This position requires a current driver's license. 
WORK SCHEDULE REQUIREMENTS: This position works a normal weekday schedule, but may be required to work extra hours on short notice. Overnight travel may be required on rare occasions.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel and reach with hands and arms. The employee is frequently required to sit. The employee may be required to lift and/or move up to twenty (20) pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Vision and hearing must be normal or corrected to normal. 
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. The noise level in the work environment is usually quiet. 
 
 MUST MEET ALL PHYSICAL AND ENVIRONMENTAL REQUIREMENTS
 
WFEC IS AN EQUAL OPPORTUNITY PROVIDER AND EMPLOYER
MINORITIES, FEMALES, DISABILITY, AND
VETS ARE ENCOURAGED TO APPLY
EOE/AA/M/F/DISABILITY/VETS