Assistant City Clerk
This position specializes in records management duties and the administration of elections.
Duties/Responsibilities: Essential Job Functions:
- Update and maintain departments record inventories.
- Acquire and maintain knowledge of the Minnesota Data Practices Act regarding the classification and release of data.
- Maintain city's record retention schedule.
- Create and maintain and inventory of essential city records to be incorporated into city's Continuation of Operations Plan.
- Train city staff on data practices and records retention policies.
- Assist with the coordination of government data for requests made pursuant to the Minnesota Data Practices Act.
- Assist with the scanning and management of city electronic documents within Document Locator.
- Assist with process of making more city records available on city website
- Serves as Acting City Clerk in the absence of the City Clerk to fulfill city obligations.
- Coordinates the pre and post-election process.
- Retains, trains, supervises, and maintains communication with election judges.
- Assists other organizations (such as school districts) with their elections.
- Represents the Administrative Services Department on taskforces and workgroups.
- Develops and maintains databases, file structures and produces reports as needed.
- Provides backup support to other administrative support staff as needed and performs other duties and assumes other responsibilities as apparent or assigned.
- Provides backup support on the council packet process.
- Serves as the records management designee for the Administration department.
- Coordinate the agreement process.
- Assist in DocLocator management with the PIS.
- Develop the city calendar and coordinate meeting cancelation and additions with impacted departments.